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Last update 8/7/2005
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Last update 8/7/2005
Child Protection
CHILD PROTECTION POLICY
1st May 2003
Introduction
Tonbridge Junior Football Club (TJFC) recognises its responsibility to safeguard the welfare of all children and young people playing for TJFC. For this reason we have developed our Child Protection Policy which, following guidelines from the Football Association, details the key responsibilities of all parties involved.
Objective
To provide a safe and enjoyable environment for members to play football, free from physical, sexual or emotional harm and neglect or bullying.
Scope
Primarily in the football setting but also when TJFC is informed either directly or through it's own observations or that of a third party that possible abuse is occurring at home or some other setting (outside of football)
Parties
TJFC - Committee
TJFC - Appointed Personnel (Team Managers/Leaders/Coaches/Assistants)
TJFC - Players/Members
TJFC - Players/Members Parents/Carers
Key Responsibilities
Committee
1. A copy of the policy is issued to each Parent/Carer, for their signed agreement, on joining the club.
2. A copy of the policy is issued to each appointed personnel member on joining TJFC
3. To make available, upon request of a Parent/Carer, a copy of the Football Association Child Protection Procedures and Practices Handbook.
4. To issue to each TJFC appointed personnel a copy of the Football Association Child Protection Procedures and Practices Handbook.
5. Appoint a Child Protection Officer responsible to the committee.
6. Provide training and information on all Child Protection procedures and practices to all TJFC appointed personnel.
7. Ensure all TJFC appointed personnel complete the Football Association Personal Disclosure Form
8. Ensure all Personal Disclosure information past to them by the Football Association is dealt with in a professional manner i.e. Acted upon appropriately and kept confidential.
9. Ensure that all external volunteers i.e. Referees are aware of the policy and adhere to its contents
10. The policy is reviewed and, if necessary, updated regularly - minimum every 12 months.
TJFC Appointed Personnel
1. To read and understand the Football Association' Child Protection Procedures and Practices Handbook and ensure all procedures/practices are observed/carried out.
2. To complete a Football Association Personal Disclosure form on joining TJFC
3. To ensure, to the best of their ability, that all players whilst under their supervision are free from abuse from any third party.
4. To take full responsibility for the whereabouts of all players whilst under their supervision.
5. To advise the appointed Child Protection Officer of any Child Protection issues as set out in the Football Associations Child Protection Procedures & Practices Handbook as they arise
Players/Members
1. To observe, at all times, the Standard Code of Conduct for members issued on joining the club.
2. Notify a member of TJFC appointed personnel of any incident where the Standard Code of Conduct is not observed.
3. Ensure TJFC appointed personnel know of their whereabouts during the period of supervision i.e. Time allocated for each training session/match
Parents/Carers
1. To read and sign up to TJFC's Child Protection policy and it's procedures on joining the club.
2. To ensure players are delivered and collected directly and promptly to/from their designated point of supervision
3. To advise a member of the TJFC appointed personnel of any incidents where a child's protection is adversely affected.
The policy will be adopted, following the agreement of all the committee members on 1st May 2003.
Child Protection Newsletter
January 2004
Welcome to the first TJFC Child Protection Newsletter. The aim of the newsletter is to keep you informed of any issues or concerns raised at committee meetings and any new procedures that we introduce to ensure the safety of our players.
Winter Warmers!
The cold weather has finally arrived after a very warm start to the season and the Managers have asked me to remind you to please send your children suitably dressed for all matches and training sessions. Warm and ideally waterproof clothing is recommended to be worn at all times. However, if you have a child like mine who insists on stripping down to shorts and shirt whilst walking across from the car park then perhaps a change of clothes, together with a towel, that could be used after the session maybe the best option. Any bags can be stored in the pavilion for the duration of play.
On the subject of bad weather, and I am sure the worst is yet to come, If a training session is cut short due to extreme conditions players will be taken into the pavilion awaiting collection.
Snappy Happy!
At the last committee meeting we discussed the issue of the players being photographed. This primarily related to the pictures we publish on our website but we also discussed the personal pictures that many of us proud parents wish to take. The following procedures will be introduced with immediate effect.
TJFC Website
All parents to receive a TJFC Website Player photograph letter - See below
Parent Photographs
As mentioned in the recent Update any parent wishing to take photos of players should seek approval from Reg Spicer, either directly or via their Team manager. Reg will then issue an authority card identifying you as an approved parent photographer.
Whilst we appreciate that these procedures may seem a little extreme we feel that this is the only way we can recognise parents whose only wish is to photograph and record their child and child's team successes.
If you have any issues or concerns regarding Child Protection please feed these into your team manager or address them to me directly.
Wishing all our players and families a very safe and successful 2004
Sarah Moore
Child Protection Officer
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Dear Parents
TJFC Website Player Photographs
As you may already know TJFC has its own website (www.tjfc.org.uk) The website holds information on the club and its activities.
We would like to enhance the website by including photographs with match reports. The players could be photographed either individually or as a team. We fully appreciate the concerns that photographs on the internet may raise with you as parents and as such we have come up with the following guidelines that we will observe when publishing match reports.
· No photo will be included where a player is named within a report.
· No name will be used against a photo.
· Full face photos will not be published.
We expect that most photographs published will be of the teams playing and will therefore meet the above criteria and be at a reduced risk of potential misuse.
If you wish for your child to be excluded in any photographs published on the website please complete the slip below and return it to:
Brian Tippett
67 Hopgarden Road
Tonbridge
Kent TN10 4QU
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I do not want my child's photograph published on the TJFC website.
Childs Name Age
Team Name .
Parents Name .. Signed
Date .
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For those adults wishing to take photographs, please print out the following details, have the form signed by your Manager,and return to Reg Spicer, 7 Beecham Road, Tonbridge, Kent, TN10 4ED
Application for permission to take photographs of TJFC players
Please provide me with an authority card allowing me to take photographs of TJFC players.
I confirm that I have read the Child Protection guidelines relating to photographs and that I will not publish any photographs taken (including those loaded on the Internet) which contain pictures of any member whose parent/guardian has requested that they not be published. I also acknowledge that players names should not be linked to pictures, and that full frontal photographs are to be avoided.
Name (please print): ..
Address: ..
..
..
Telephone: ..
Signature: Date: ..
I confirm my agreement to the above
Manager's Name (please print): .
Signature: Date: ..
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