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1. In considering the publicity to be given to this report, Council should give weight to the Committee's view that the best interests of the Press would be served by greater publicity for its role, policies, and activities (para. 15).
2. Full reports on all titles for consideration at a meeting of the Delegacy should be circulated in advance to all Delegates (para. 86).
3. A small Committee of the Delegacy should be set up to familiarize itself with the London Business (para. 88).
4. A similar Committee should be set up in respect of the New York Business (extended possibly to cover O.U.P. Toronto) (para. 89).
5. The Delegates should seek to increase further the staff of the Editorial Department of the Clarendon Press as soon as possible (para. 104).
6. The Delegates should publicly state their intention to expand Clarendon Press science publishing; and should give a large measure of priority to bringing this up to a level commensurate with O.U.P.'s standing as a publisher, and with Oxford's standing in the world of science (para. 114).
7. Consideration should be given to the establishment of a small Research and Development Department in the Press (para. 137).
8. The Delegates should review their policies in regard to royalties and provide fuller information (para. 149).
9. A system of forward budgeting should be applied in the Clarendon Press Publishing Department as it is in other parts of the business (para. 164).
10. A system of accounting should be adopted which will treat as a cost any losses deliberately accepted on titles not expected to be remunerative (para. 165).
11. The cost of the University's domestic publishing should be shown separately in the accounts (para. 167).
12. Consideration should be given to establishing a small offset unit particularly for the production of examination papers (para. 192).
13. The employees should be kept fully informed at the earliest possible stage, through their representatives, of the Delegates' plans for technological changes at the Printing Works (para. 196).
14. The Finance Committee should appoint a Deputy Chairman who could be expected to succeed to the chairmanship (para. 212).
15. A post of Assistant Secretary (Finance) should be created (paras. 214, 215).
16. The salary of the Secretary to the Delegates should be in the region of £7,500-£8,000 (1968 values), with corresponding adjustments for other senior executives (paras. 217, 218).
17. The first call on the annual profits of the Press should continue to be its own needs; the question of any regular subvention to the University should be postponed until these needs are assured (para. 232).
18. The Press Statute should provide simply that the Delegates 'shall have charge of the affairs of the University Press' (omitting the words 'and determine all matters relating to it') (para. 246).
19. The annual accounts, approved by the Finance Committee, should be submitted to a stated meeting of the full Delegacy with a detailed comparative statement; and should later be formally adopted after certification by the Auditor (para. 250).
20. The full accounts should be submitted, as at present, to Council's Committee on the Press Accounts, accompanied by the Finance Committee's report to the Delegacy and a short abstract of the accounts (para. 252).
21. The meeting of the Committee should be attended by the Chairman of the Finance Committee, who should present the accounts, and by the Auditor. Subsequently the abstract of the accounts and the Finance Committee's report should be submitted to Council with any comments of its special committee; the Chairman of the Finance Committee and the Secretary to the Delegates should be in attendance when the accounts come before Council (para. 253).
22. The Press's annual report should embody a general review of its activities and any new policies; the report should be submitted to Council and, subject to its authorization, published in the Gazette (para. 255).
23. The abstract of the Press's accounts should be presented to Congregation (para. 256).
24. There should be established a small Seal of the University for Press business with provision for its use and control (para. 259).
25. The number of non-ex officio Delegates should be increased from ten to fifteen; the increase should nor be offset by any reduction in the ex officio membership (paras. 286, 287).
26. The non-ex officio Delegates should be appointed partly by Council and partly by the General Board of Faculties (para. 288); three by Council and twelve by the Board (para. 290).
27. Appointed Delegates should hold office for six years and be eligible for a single further six-year term; but only after a break of at least one year (para. 293).
28. The compulsory break should not apply in the case of a Delegate serving on the Finance Committee; and a member of that Committee should be eligible for reappointment for a third six-year term (para. 293).
29. Council should be empowered to extend the appointment of the Chairman of the Finance Committee at the request of the Delegates, beyond the total of eighteen years; any such extension should be as brief as possible and not exceed a further three years (para. 295).
30. The statutory power to make appointments of extra-numerum Delegates should be rescinded (para. 297).
31. The six Delegate-members of the Finance Committee should be elected by the Delegacy, should hold office for four years, and should be re-eligible for further terms while they continue to be Delegates (para. 300).
32. The Secretary, the Publisher, the Printer and the Oxford Publisher, and the Assistant Secretary (Finance), should be full members of the Finance Committee (para. 302).
33. There should be an 'outside member' of the Finance Committee with wide knowledge of business and finance (para. 305); he should be appointed by Council after consultation with the Delegates (para. 306).
34. Any decision of the revised Finance Committee should require the concurring votes of not less than three Delegates (para. 309).
35. There should continue to be a Chairman of the Finance Committee elected by the Delegates, his special position being provided for in Title IX, Section III, cl. 2, of the Statutes (para. 310).
36. The Chairman of the Finance Committee should be remunerated; and provision should be made for relieving him of part of his other University duties (para. 311).
37. The minutes of the Finance Committee should be regularly presented at the next meeting of the full Delegacy, with supplementary explanation of any significant item (para. 313).
38. Each Faculty or Sub-Faculty should have the right to appoint a member as its liaison channel with the Clarendon Press editorial staff; appointment should be by the Faculty Board/Sub-Faculty Committee (para. 330); the functions of liaison representatives should be worked out on the lines indicated (para. 331).
The recommendations arising out of Chapter 5 of our report will, if adopted, require legislation to put them into force. The precise form which any such legislation should take will naturally be a matter for Council to decide. The Committee believes, however, that Council may find it helpful to have the recommendations in that chapter illustrated in draft legislation, so that Council may be in a better position to visualize their effect in practice. Accordingly, it has prepared for this purpose a draft Statute and draft Decree, modelled on the forms used in the 1969 Statutes, Decrees, and Regulations of the University. The Committee appreciates that the adoption of its recommendations might also require some transitional provisions but the drafting of transitional provisions it considers would be out of place at this stage.
The draft Statute and draft Decree prepared by the Committee are os follows:
Section II. Of the Delegates of the University Press
1. There shall be a Delegacy of the University Press which shall have charge of the affairs of the Press. It shall appoint the Secretary to the Delegates and shall have such other powers as shall be laid down by decree.
2. There shall also be a Finance Committee of the Delegacy which, subject to the general authority of the Delegates, shall have the direction of the finance and management of the business.
3. The Delegacy shall consist of:
(1)-(4) as Delegates ex officio, the Vice-Chancellor, the Proctors, and the Assessor;
(5)-(16) twelve Delegates appointed by the General Board from among members of Congregation;
(17)-(19) three Delegates appointed by Council from among members of Congregation.
4. If a Delegate appointed by the General Board shall cease to hold office by reason of the expiry of his term of office, or for any other cause, the vacancy shall be filled by the General Board's making a fresh appointment in conformity with clause 3 above which shall be for a full period of office. Any vacancy occurring among the Delegates appointed by Council shall be filled in like manner by Council.
5. The General Board and Council, in making the appointments mentioned in clauses 3 and 4, shall bear in mind the need to ensure that the composition of the Delegacy as a whole is such as to cover the main branches of academic studies and at the same time to provide a sufficiency of persons competent in matters of organization and finance.
6. An appointed Delegate shall hold office for six years and shall then be eligible for reappointment for a second period of six years provided always that, except in the case of a Delegate who is member of the Finance Committee at the time when the question of his reappointment falls to be considered, there shall be an interval of not less than one year between his first and second terms of office.
7. (a) An appointed Delegate who is a member of the Finance Committee at the time when the question of his reappointment falls to be considered shall be eligible for reappointment as a Delegate for a further period of six years after the completion of his second term of office; provided always that such reappointment shall terminate if he shall cease to be a member of the Finance Committee. (b) In the case of the Chairman of the Finance Committee, if his third term of office as a Delegate is about to terminate and the Delegacy informs Council that his continuance in the office of Chairman is essential for the effective conduct of the business of the Press, Council may extend his term of office as a Delegate for a further period or periods which shall not, however, exceed three years in all.
8. The constitution of the Finance Committee shall be determined by decree.
[Section] The University Press, Delegacy of
1. The Delegacy of the University Press shall consist of nineteen Delegates and shall have charge of the affairs of the Press as provided in Title VIII Section II.
2. The Delegates may from time to time delegate to any other body or person responsibility for any matter for which responsibility has been laid on the Delegates, and may delegate such powers (other than the power to make, amend, or repeal regulations) as they may consider necessary for the discharge of this responsibility, provided always that any such delegations may be withdrawn (either generally or in respect of a specific item) at any time and that such delegations shall not relieve the Delegates of general responsibility for the matters delegated.
3. The Delegacy shall have a Finance Committee, which shall consist of:
(1) a Chairman elected by the Delegacy from among the appointed Delegates;
(2) the Vice-Chancellor, who may depute one of the Proctors or the Assessor to act as his alternate at any meeting from which he is absent;
(3)-(7) five members elected by the Delegacy from among the appointed Delegates;
(8) a person possessing high qualifications in business or finance and appointed by Council after consultation with the Delegates;
(9)-(13) the Secretary to the Delegates, the Oxford Publisher, the Publisher, the Printer, and the Assistant Secretary (Finance).
Provided that the concurring votes of not less than three Delegates shall always be necessary for any decision of the Committee.
4. The Chairman and the five members elected from among the appointed Delegates shall hold office for four years and, so long as they continue to be Delegates, shall be eligible for re-election for successive further terms of four years. If any Delegate-member of the Finance Committee shall cease to be a Delegate, his membership of the Committee shall forthwith be terminated.
5. (a) The Delegates may determine the emoluments and allowances to be paid by the Press to the Chairman of the Finance Committee in respect of his tenure of that office.
(b) At the request of the Delegates, the General Board may relieve him of such of his regular University duties, and on such terms as it may determine; and the General Board shall be empowered to make such financial provision as it thinks fit for the carrying out of the duties of which he has been relieved.
6. (a) The Finance Committee shall submit the minutes of its meetings to the next ensuing meeting of the Delegacy and shall keep the Delegacy informed regarding matters dealt with or under consideration by the Finance Committee.
(b) The Finance Committee may set up such subcommittees as it may from time to time think fit. Such subcommittees may include persons who are not members of the Finance Committee.
7. (a) The annual accounts of the Delegacy shall be audited according to instructions received from the Delegates by an auditor who shall be appointed by Council and shall be paid by the Delegates. The auditor shall transmit to Council a certificate as to the correctness of the accounts.
(b) The annual accounts shall be presented to the Delegacy by the Finance Committee at a stated meeting fixed for the purpose, and shall be accompanied by a report on the accounts submitted by the Finance Committee.
8. (a) The audited accounts of the Delegacy, together with the Finance Committee's report, shall be examined by a committee of Council set up for that purpose, some members of which may be Curators of the University Chest not members of Council. The committee shall also be furnished by the Delegacy with an abstract of the accounts for submission to Council.
(b) The Chairman of the Finance Committee (or his deputy), the Secretary to the Delegates (or his deputy), and the Auditor of the Press shall also be in attendance to supply such further explanations of the accounts and of the report as the committee may require.
(c) The committee shall then submit the abstract of the accounts and the Finance Committee's report to Council, together with such observations on the accounts as it may think fit.
9. The abstract of the accounts and the Auditor's certificate provided for in clause 7 (a) above shall be published in the University Gazette.
10. The Delegates shall submit to Council annually a report on the general state and activities of the University Press which shall, subject to the authorization of Council, be published in the University Gazette.
11. The Delegacy may establish a small Seal of the University to be employed exclusively in the transaction of the business of the Press. They shall provide for the safe custody of the Seal, which may be used only on the authority of the Finance Committee or the Delegacy or the Vice-Chancellor. Any deed or instrument to which the Seal is affixed shall be signed by the Chairman, or by another Delegate-member of the Finance Committee, and countersigned by the Secretary to the Delegates or by another senior officer of the Press authorized by him for the purpose.
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