Constitution Bye-Laws and Rules (amended MARCH 1999)

CONSTITUTION                                                                                         

1. The Club shall be called “High Hazels Park Bowling Club” and shall be   affiliated to the Sheffield and District Parks Bowling Association, The Sheffield and Hallamshire Bowling Association & also to South Yorkshire C.G.B.A. and The Sheffield C.G.B.A
    

2. The Club shall consist of three Sections namely” Gents (including Juniors), Ladies and Veterans.
    

3. Each Section shall conduct their own business elect their own Officials & Committees and be entirely self-supporting within the umbrella of the Club.
    

4. Each Section shall nominate 2 members annually to form a Social Committee, which shall be responsible for the organising of the Prize Presentation night and other Social Functions as necessary. This Committee shall meet whenever required to conduct its business.

BYE-LAWS AND RULES

1. General Meetings
    
   The Club General Meeting will normally follow the Section Meetings (i.e within 2/3 weeks) to allow any business to be carried forward. Shall be held twice a year in October and February or as soon as possible thereafter and at least seven days notice shall be given of such a meeting. The General Meeting shall proceed to business if at least one third of the financial members are present within half an hour after the time fixed for such Meeting, otherwise the Meeting shall stand adjourned for at least one week when the Meeting so adjourned shall proceed whatever the number of members present.
    

2. Special Meetings
   
   May be called as follows:
   
   

   1. Upon the direction of the Management Committee
   2. On a requisition signed by one third of the financial members stating the object thereof. Such a meeting shall be held within not less than fourteen days and not more than twenty-one days from the receipt of such requisition, and at least ten days notice of such meeting shall be given. No other business than that named in the requisition shall be brought before such meeting.

      Each financial member shall be entitled to one vote at any of the afore mentioned meetings.
       

3. Subscriptions, Competition Fees and Other Fees  
    
   Shall be decided annually by ballot at either of the General Meetings, after a statement of accounts and balance sheet has been presented to such meetings. Members will be invoiced by the Treasurer for such fees. The invoice shall contain all details of what fees, method of payment and date by which payments shall be made.

4. Officers  
    
   President, Past Presidents, Vice-presidents, Chairman, Secretary, Treasurer
    
   To be elected at either of the General Meetings and to remain in office until their successors are appointed.

   Any of the officers shall be removable at any time, provided that two-thirds of members present at a Special Meeting called for that purpose shall vote in favour of such removal.

   In the event of a vacancy arising amongst the officers, from any cause whatsoever, the Management Committee shall have power to elect a member to fill the vacancy until the next election.

   Any officer (except Past Presidents) shall vacate his office if suspended from membership or upon ceasing membership from any cause.

   All officers (except Past Presidents) shall attend meetings, social events and competition finals as required to ensure the efficient conduct of Club business and the presentation of awards.
    

5. Secretary
    
   Shall be the recorder of information and minutes, a communicator and link between the bowls associations, the management committee and club members.

   Shall keep a record of the names and addresses of all members (shall liase with the Treasurer in the collection and payment of all monies due to the Club).

   Shall publish weekly lists of forthcoming events, matches and competitions to be played on the Club greens.

   Shall inform the elected referees when they will be required to discharge their duties, and to ensure that a referee is present when required.

   Shall be responsible for the organisation of all Club competitions and shall draw up a list of the handicaps of all members and publish same prior to the closing date for entries. In the event of any dispute arising in any matter whatsoever this shall be referred to and resolved by the Management Committee, whose decision shall be final.  
    

6. Treasurer – Club and Section  
    
   Shall receive all monies and pay the same to the credit of an account opened in the name of the Club at such bank, also pay all debts and other monies directed by the Management Committee.

   Shall keep accounts and prepare a balance sheet to be submitted annually for audit by two elected members and when required present same to the Management Committee on a General Meeting.

   Shall issue invoices to members indicating monies owed by them and receive same.
    

7. Auditors – Club and Section  
    
   Two members shall be elected annually and shall examine the Treasurer’s balance sheet and give their report to all members at the Annual General Meeting.
    
8. Management Committee  
    
   Shall consist of the Executive Committee (i.e. Chairperson, President, Secretary, Treasurer and five members elected annually) The Chairperson, or in his absence an elected Chairperson, shall preside at all meetings and shall have a casting vote only.

   The Committee shall control the management of the section, having due regard for any resolution and recommendation of any General Meeting. Nothing in the Bye-laws and Rules shall enable the Committee to apply any monies except for the purpose of the section itself.

   It shall meet whenever required to do so and not less than one half of the total number of the Committee shall form a quorum. Any vacancy occurring may be filled by the Committee. The Committee or any member or members thereto may be removed at any time provided that two-thirds of the members present at the Special Meeting called for that purpose shall vote in favour of such removal. Any vacancy arising there from to be filled at such meeting.
    

9. Selection Committee  
    
   Shall consist of the Captains and Vice-Captains of each league team and shall meet each weekend and whenever necessary for the purpose of selecting a team or teams for all matches entered into. Should any Committee member be unable to attend they shall nominate a team member to act on their behalf. In the event of failure to do so a member of the Management Committee may be substituted. Not less than one member of each league team to form a quorum.

   Whilst being permitted freedom of action as a Committee (subject to the Bye-Laws and Rules of the Sheffield and District Parks Bowling Association) the selection of League Teams shall be based on order of merit of both teams and players.
    

10. Delegates  
     
    Shall be in accordance with the Rules of the Sheffield and District Parks Bowling Association and any other ruling bodies (associations). They shall attend all executive meetings of the Associations and shall afterwards report to the Management Committee, via the Secretary, and also all members with their information so that any action necessary to comply with the rulings of the Associations may be affected. Agreed travelling expenses may be paid.
     
11. Referees
     
    Shall be elected annually at the October meeting according to the Rules of the Sheffield and District Parks Bowling Association and any other ruling bodies (associations). Their names are to be forwarded to the Associations for inclusion in the handbook (2 per section).

    The elected referee(s) shall make every effort to determine if their duties are required during the season and it shall be the referee(s) responsibility to inform the Secretary if they are unable to discharge their duties.
     

12. Disputes – Club and Section  
     
    Shall in all cases be resolved by the Management Committee whose decision shall be final. Any member who has a grievance shall give notice thereof to the Chairperson or Secretary who shall call a meeting of the Committee within seven days of receipt of such notice.
     
13. Amendment to Bye-Laws  
     
    The aforementioned may only be effected at the general Meeting, notice of same to be given to the Secretary prior to such meeting.

    Any amendment shall require the votes of two-thirds of the members present at such meeting.
     

14. Dissolution  
     
    May be affected at any time by the consent of seventy-five percent (75%) of the total number of financial members. Such consent to be in writing and testified by their signatures.

Rules

1. Membership  
    
   The minimum age for membership shall be the minimum age for any Junior as directed by the Sheffield and District Parks Bowling and the Sheffield and Hallamshire Bowling Associations. Juniors may become registered members providing consent is given, in writing, by a parent or carer, but subscriptions shall only become payable upon attaining 16 years of age.
    

2. Expenses  
    
   To be paid annually to the Secretary and Treasurer, amount of same to be agreed at either General Meeting.
    

3. Donations  
    
   To be made annually as agreed at either General Meeting.
    

4. Average Prize  
    
   Shall be awarded to the highest average, 75% of matches to be played to qualify. 21 – 11 to be awarded to any player whose opponent fails to play.

    

   The average award shall be based upon the same ruling as the Sheffield and District Parks Bowling Association. Each team within the Club shall have an average winner, with the best overall to receive the Club average trophy. The team average to be directed towards the team that the player concerned played the most games in.
    

5. Club Competitions
    
   No member shall be eligible to play in any competition unless subscriptions are paid by the 14th May. No deductions for working expenses are to be made from competition entrance fees.

   Any veteran section member shall be eligible to play in the competitions upon payment of the appropriate entry fee and be subject to the Rules and handicapping as decided by the competition organiser. Any veteran section member who has played for any team during the current season shall be entitled to the same discount, if any, which is available to members in connection with admission charges to any function organised by the section.

   Any registered junior male member may enter any Club competition upon payment of the appropriate entry fee and be subject to the rules and handicapping of such as decided by the competition organiser.