Minutes of the 2009 AGM
Location: Ian P's,
Date: Monday 1st February 2010: 8pm

1. Apologies for absence

Jeff H, Amanda, Kit, Anne-Maree, Kate, Pete, Jeff S, Jo, Yamna, Tharin, Steve I, Jules, Trevor, Peter, Abby, Leigh, Mike, Duncan
Present Helen, Ian P, Tony, Alex A, Ivor, Melinda, Alex B, Gerry, Martin.

2. Approval of and Matters arising from minutes of 2008 AGM

Minutes were approved by Alex A & Gerry. No matters arising.

3. Secretary’s report See attached Report.

Accepted

4. Treasurer’s report See attached Report.

Accepted

5. Election of officers

Duncan stepped down as treasurer. All other officers (Ian as President, Helen as Secretary & Jeff as MBC (subject to move to Scotland)) stood again and were nominated / approved on a general aye.  Alex A was proposed as Treasurer by Ivor and seconded by Gerry. He was approved on a general aye.

6. Annual membership subscription

2010 Membership stays at £18. Based on 2009 income, no change was proposed to the annual membership. It was agreed that the fee for 2011 may increase to £20 as decided by the committee in November 2010 and subject to 2010 income / expenditure. 

7. Monthly meet fee

Will stay as £22.50 in 2010 with £5 extra for guests which has worked OK in 2010. It is likely that the fee will increase next year.

8. Any other business

• News - People enjoyed the ‘news’ from each meet emailed by Alex. Alex will consider making some ‘reports’ more accessible for inclusion on the web site as a record of what the club has been up to and to expand on and explain some of the photos that are on there. 
• Club Kit – Alex A will organise an order. Details will be provided shortly.
• Meets– It was agreed that where there are limited places on meets (including the annual dinner) current members should be given priority. 

Date of next AGM: January 2011