Minutes of the 2008 AGM
Location: Ian P's, 59 The Drive, Loughton
Date: Monday 9th February 2009: 8pm

1. Apologies for absence
   Peter, Abby, Leigh, Mike, Duncan, Ivor, Pete M, Melinda, Steve I, Howard
   Present
   Helen, Jeff, Stef, Martin, Ian, Alex A, Amanda, Tony, Gerry, Yamna, Alec B
2. Approval of and Matters arising from minutes of 2007 AGM
   Minutes were approved by Alex A & Gerry
   a. Email list
   Helen had contacted most people on the email list that were currently not members and many had wanted to continue to receive details about club events, to keep in touch but also wanted to come along again. All those that wanted to have remained on the list.
   b. Website & Newsletter
3.  Alex A has developed the website which is currently being proof read and should be live soon.
4. Longer trips
   Helen reiterated that if anyone wanted to organise a longer trip they were more than welcome. Jeff was to email further details of a couple of joint trips with other clubs coming up.
5. Secretary's report.
   See attached Report. The problem of meet cost and income was discussed. It was decided to continue to book approx 12 places per meet (which we generally have to pay for), however if the number of people on each meet in 2009 does not improve this will lead to an increase in membership fee to cover these costs.
   It was also requested that people continue to be prompt at paying for meets as again there was some occasions where Helen had to chase for payment after the weekend.
6. Treasurer's report
   Accepted
7. Election of officers.
   Alex stepped down as Mountain Bike Co-ordinator. All other officers (Ian as President, Duncan as Treasurer and Helen as Secretary) stood again and were nominated / approved on a general aye. Jeff was proposed as MBC by Tony and seconded by Amanda. He was approved on a general aye.
8. Annual membership subscription
   Increased to £18 as agreed by the AGM 2008.  The fee for 2010 can be made by the committee in November 2009 in principle agreement of up to £20. Subject to sec report above.
9. Monthly meet fee
   Will stay the same in 2009. May increase in 2010 but only minimal.
10. Any other business
    Phil Halstead was nominated and approved as an Honorary Member for all the work he did for the club. We look forward to seeing him again sometime!!
11. Date of next AGM: January 2010