"The Greens"

Application with route cards and tracings on paper

Applying for assessment by the Panel

When applying to the Panel for assessment you should submit two copies of the green application for assessment form and one single line trace (1 : 50,000 scale) of your proposed route, at least six weeks before the dates of your venture, to the Panel Secretary. We do not require any route cards, menus etc. at this stage in the application. The green forms should be signed in the appropriate place by a leader or trainer and not by a member of the expedition team.

On receipt of your application the Panel secretary will endeavour to find a team of assessors who will act as assessors for your venture. Once an assessor team has agreed to do this you will be informed of the name, address and telephone number of the team leader and all information you have sent to the Panel secretary will be sent on to him. All further correspondence regarding your venture should be sent directly to the team leader and not the Panel secretary.

As you can appreciate all this takes time so the more notice you can give, the less pressure you find yourselves under to amend and change any problems that may arise in the route submitted.

The assessor team leader will notify you of any problems that may be foreseen in the route you have chosen. Once the route is finalized, you can then submit route cards, menus etc, to the team leader. The route cards and all other information that is required by the team leader should reach him no later than four weeks before your venture. You will also need to arrange with the team leader to meet him and some of his team for a pre-venture check of your knowledge and equipment. This check may take approximately two hours so please be prepared.

Notification of training, practice or self-assessed ventures

When you don't need the Panel for assessment, you should still send in one copy of the green application form, and one single line trace (1 : 50,000 scale) of your proposed route, at least six weeks before the dates of your venture, to the Panel Secretary

Application using email with software derived route cards and tracings

A partnership between the Duke of Edinburgh's Award and Memory Map route planning software (The Recommended Route Planning Tool for the DofE) has been set up. Discounts can be obtained for this software by Assessors, Award Leaders and Participants (see The Award web site)

Routes and route cards can be saved from Memory Map - sent by email and then read by the recipient's copy of Memory Map.

Applying for assessment by the Panel

When applying to the Panel for assessment you should email a copy of the green application for assessment form and one copy of your proposed route and route cards from Memory Map, at least six weeks before the dates of your venture, to the Panel Secretary. The Panel Secretary will notify you by email of any problems and also endeavour to find a team of assessors who will act as assessors for your venture.

Once the route is finalised and a team of assessors found, you will be notified of the team leader's name, address and telephone number. You should then send one paper copy (not electronic copy) of the "greens", tracing, route cards and all other information required by the team leader before your venture. This should reach the team leader no later than four weeks before your venture. You will also need to arrange with the team leader to meet him and some of his team for a pre-venture check of your knowledge and equipment. This check may take approximately two hours so please be prepared.

As you can appreciate all this takes time so the more notice you can give, the less pressure you find yourselves under to amend and change any problems that may arise in the route submitted.

Notification of training, practice or self-assessed ventures

When you don't need the Panel for assessment, you should still email one copy of the green application form, and one copy of your proposed route and route cards (saved from Memory Map) at least six weeks before the dates of your venture, to the Panel Secretary.

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