1) The club shall be known as the Ipswich Railway Modellers Association (IRMA).

2) The officers of the association shall comprise: Chairman, Secretary, Treasurer, Exhibition Manager, Membership Secretary, Publicity Officer, Building Officer, Trading Officer and President. These will be elected annually for a term of one year at the annual general meeting (AGM).

3) The day to day business of the association shall be run by a committee comprising of the officers mentioned in 3).

3A) There will be 3 non committee posts which are Librarian/Historian, Store Keeper and Social Secretary.

4) The association will also have a layout committee (LC) which shall comprise of the officers mentioned in 3) and a representative from each approved club layout. This committee shall meet within 6 weeks of the AGM to consider and decide upon all layout approvals and funding.

Requests for funding and the construction of new layouts must be forwarded to the LC for approval and before any work is undertaken. Any submissions for new layouts or major re-constructions of existing layouts should be accompanied by full plans and an estimate of the total cost of construction.

An approved association layout is one which the LC has agreed to the building of and which has received association funds for construction.

The total amount of funds to be allocated to layout construction shall be recommended by the treasurer at the AGM and agreed by the club members at the AGM.

5) Membership shall be in 4 classes:- Adult, Senior, Full Time student and junior. Junior members are those in the age range 15-17 as at 1st of January each year. Senior members are those be 65 years or over as at 1st January each year. Full time student members are those that are in full-time education as at 1st January each year.

6) Senior, Full time student and junior may pay reduced subscription.

7). The AGM of the association shall be held during the month of January each year and at least 2 weeks notice in writing shall be given by the secretary to all members.

At this meeting the chairman shall present a report of last years activities and the treasurer shall present a balance sheet which has been certified by an auditor.

8) Nominations for officers shall be made to the secretary or proposed verbally at the AGM but, in either case the nominee should indicate their willingness to stand. Election shall be by show of hands of those members present at the AGM.

9) The committee shall have the power to act for and in the name of the members of the association in all association matters.

10) If so requested in writing by at least 10 members, the secretary shall call an Extraordinary General Meeting (EGM), giving at least 7 days notice of such a meeting to all members stating the purpose for which it is called.

10A) The committee can request the secretary to call an EGM, rather than 10 members as 10), conditions as 10) apply for notice of the meeting.

11) The committee shall have the power to expel any member, if , in their opinion, the member's conduct or behaviour is prejudicial to the association.

12) Any member may propose a person for membership of the association and their acceptance shall be subject to the agreement of the committee.

13) The subscription shall be fixed annually for the forthcoming year at the AGM and shall be payable by the 1st of February of that year.

13A) The club will allow members to pay in 2 equal instalments by the 1st of February for the first and by the 1st July for the second.

14) Any member may introduce a visitor to an Association meeting, but such a visitor shall not attend more than 4 meetings in one year.

15) Any member joining on or after the 30th June shall be liable for half of the annual subscription.

16) The committee shall draw up standing orders to regulate the use of the Association's equipment and premises.

17) Should a vacancy occur among the officers during the course of the year, this shall be filled by vote by members at an EGM.

18) At the AGM an auditor shall be appointed from amongst the members and it will be that persons duty to certify the treasurer's accounts and balance sheet. For this purpose the auditor shall have access to all cheque books, receipts etc.

19) The rules of the Association shall be amended by a majority vote by the members present at the AGM or EGM called for the purpose.