1. Minutes of last meeting: Agreed

2. Actions from last meeting:

AP5	Tony and Stephen to write to MP, Fairclough, and local Councillors re play area.	To be carried forward, but decided to hold off until closer to Council meeting in January
AP7	Stephen to contact Mike May to obtain plan of the proposed play equipment and tree plan	Done – Steve and Tony obtained the plans direct from the Council.
AP11	Heather to pull together full list of names, phone numbers and e-mail addresses for Close.	Nearly complete – please advise Heather of your details if you have not yet done so. (nos 7,12,16 and 47 remain)
AP2.1	Tony and Steve to arrange Section 106 amendment request when details arrive from Mike May.	Done, though again by getting direct from Council
AP2.7	Simon agreed to look into setting up a web site for the Brockwood residents association	Not yet done. Carried forward, but interim site now set up by Tony
All actions to Mike May		See minutes for details of discussion.
AP3.2	Tony to talk to Jackie Driscoll re Clifton Hill School, and whether they would want the play equipment	Done. Jackie will ask her friend for a contact there.
AP3.3 & 4	Relating to Fireworks	All discharged.

3. Bonfire Night event

Another great success, despite the appalling weather! The committee voted to record their thanks to Tony, Steve, John and Mary for their work in setting up, and setting off, the fireworks.

Tony advised there was a problem with budget for the fireworks, as numbers attending dipped at the last minute, leaving us with commitments for spend beyond the monies collected. The shortfall was some £42. The committee voted unanimously to take this extra money out of the planning contingency fund, which had raised more money than actually needed for the planning application. All balance to be held in BRC reserves.

4. Play area and common land

Tony advised how he and Steve had given up on Mike May and gone direct to Tandridge Council, and obtained copies of the site planting plans and plans for the play area and equipment, as well as a copy of the Section 106 agreement obtained by Sophia previously. (Copies of these are now on the new website).

Steve has submitted the planning application for overturning the Section 106 clause relating to the play equipment and we hope this will now be resolved by the end of January.

5. Handling the Mike May situation

We discussed the ongoing impossible situation with Mike May and his complete failure to resolve our issues. From the CPM/Fairclough/BRC meeting only one action out of eleven down to Mike May had been actioned – and that was only a meeting set up with Eric Waite to discuss the brick paving, arranged for this week. Since the meeting took place in early September we all agreed this was unacceptable. Jan advised Tony to write to Mike May giving him a "time of the essence" deadline (Done – deadline Tuesday 26/11) after which we will take up the issues with the Fairclough MD, Mr Prinn, and beyond this legal proceedings and costs.

6. CPM meeting

The latest CPM meeting was quite appallingly attended – only Tony, Steve, Simon and Caroline turning up. While it is acknowledged that these meetings are less important than dealings with Fairclough Tony and Steve put on record their disappointment that the residents seem to be totally ignoring the opportunity to meet with the company who are spending our maintenance money. The meeting itself went well, with several issues from the last meeting having been resolved, and Steve taking the opportunity to complain about the poor work being done on our behalf by CPM’s gardening contractor.

7. Website

We discussed the idea of having a website, which had previously been agreed without much discussion of the benefits. Tony said he had set up a URL (on a free site he has access to) for a temporary site, but this would need to be replaced with a proper URL (www.brockwoodresidents.com was suggested) which would cost about £10 per year to register. We discussed the things that could be put on the site – contacts (as long as password protected), minutes, correspondence, plans, skills register, experts corner, adverts for our own businesses, babysitting register, how to save money on bills by leveraging other residents’ ideas, and maybe a tips on how to manage Faircloughs! Tony suggested making ways of the site pay for itself, by using affiliate programmes from companies like Amazon.com, and also to set the site up as a portal to the internet for our community, with an Internet guide page, suggested sites, best places to shop, a suggestions board, a chat site/bulletin board, and anything else people might suggest.

Address for Website: http://www.tony.newton.btinternet.co.uk/brockwood/

Email address: brockwoodresidents@btinternet.com

Please contact Tony with any suggestions.

8. Minutes distribution

Tony advised he would be distributing minutes and notes via e-mail and the website from now on, for all people who have access. All other will continue to receive paper copies. (AP4.1 ALL residents: Please advise Tony if this is NOT acceptable to you individually)

9. Christmas

Jan suggested we put on some kind of Christmas event. We could not decide specifically what this would involve – proposals being mainly centred around a drinks and snacks evening in one or more houses. Sophia, Jan and Heather agreed to sort the details, but please can any residents interested in this contact your "co-ordinator" (see below) with suggestions. (AP4.2 All residents). Suggested date for the evening event is either Monday 18 or Tuesday 19 December.

10. Reminder of committee/household "ownership"

Name	Tony (6)	Stephen (5)	Sophia (11)	Simon (14)	Jan (19)	Heather (20)
Households	2,6,7,8	1,3,4,5	9,10,11	12,14,15,16	17,18,19	20,21,22,47,49

11. Other issues.

Gates. We again discussed the gates, in particular as there has been a car parked in the Close for over a week which does not appear to belong to anyone here. Police have put a notice on the car, and have phoned the owner to ask for it to be moved. While this has not been an issue up until now, the committee agreed it was a situation a set of gates would obviate. Steve described the gates a friend of his has at his Close, and agreed to obtain a quote from a contractor. Tony pointed out that roughly half of the residents had said they do not want gates, but conceded that most of these had said they would like gates if they were of a high enough quality to warrant having them. A remote control would be a necessity, for all residents and selected guests, as well as a number driven keypad.

12. Date of next meeting:

After this meeting I discussed the common land area with Mr Waite, and he agreed this would be the next task he undertakes to resolve. As I had the original approved planting plan Steve and I had obtained from Tabdridge, and could advise him that the Council were very interested in the fact that the planting had not been completed, it was a very one-sided discussion. With 12 trees missing, many trees that have been planted dead, and the main shrub bed at least half its proper size (see plans on the website), he could not really argue! I have since received a letter from him advising he has contacted a landscaping contractor (not Waltons!) to come and assess the situation.