Three Training Seminars For Managers
In Organisations Running Shifts

Training Seminar: CDT01 How To Create: The Perfect Shift Pattern Wednesday, 17th February 2010 Location: Rolleston, Nottinghamshire, UK The seminar covers everything a manager needs to know about how to set up shift patterns to a criteria such as staffing levels, or staffing budgets, or financial budgets. The aim of this seminar is to provide a manager with the tools and techniques that will be applicable to any organisation that needs to set up a new shift pattern for a new application, or to improve the organisational efficiency of an on-going requirement. Examples of the most common shift patterns are provided along with instructions on how to manipulate these to your personal requirements. Detailed seminar agenda - click here

Training Seminar CDT02: How To Manage Your Shift Pattern Monday, 1st February 2010 Location: Rolleston, Nottinghamshire, UK The seminar covers everything a manager needs to know to manage holidays and absences. The aim of this seminar is to provide managers with the tools and techniques to make a shift pattern run smoothly. The main objective of any shift pattern is to ensure there are the right people, with the correct skills, when and where they are wanted. The main issues, which are going to prevent you from achieving this objective, are staff holidays and absences. It is applicable to anyone who manages shifts and would like to improve their methods for dealing with the day-to-day problems associated with managing shifts. Detailed seminar agenda - click here

Training Seminar: CDT03 How To Implement Your New Shift Pattern Monday, 12th April 2010 Location: Rolleston, Nottinghamshire, UK This is a comprehensive seminar covering how to implement a new shift pattern. It includes negotiations with staff, reward structures, costings, migration planning and task lists. The purpose of this seminar is to provide you with the correct approach to introducing your new shift pattern. Since shift pattern design is not included in this seminar it is advisable that all attendees have either some working knowledge of shift patterns or have attended our other seminars in the past. Once you have attended all of our seminars you should be able to assess your companies workload and create and implement a shift pattern to match it. Detailed seminar agenda - click here

ANIMATED Staff Rostering

The 2 animation clips below show how to use Visual Rota to create a new roster.
These show a basic staffing problem,

1. staffing 24hrs/day with 1 person onduty.
This program shows how to create a 24hr x 7days roster using 8 hr shifts.
So, if for this example we have all the staff work 40hrs/wk, 5shifts/wk.
The initial calculations give a requirement of 4.2 staff, so initially I used 5 staff, and each week 4 staff work 5 shifts & 1 person works just 1 shift.
This is rotated among the staff to give each person a fair work pattern.
The animation is designed to show that once you have your staffing parameters worked out, the final staff roster is extremely easy and quick to do. It is as quick as typing in, perfect.
In this example, I started with the Eshift, (E=early shift, L=late shift, N=night shift), but that is an arbitary choice. Having decided to set the staffing parameters for a week, we have the following; each person has a max of 5 shifts, each day has 1 person on the E, L & N shifts (early, late and night). All we do now is stop entering shifts whenever we hit a parameter limit, for example 5 shifts for each person, 1 person on an Early shift, or a weekly total of 168 hours.
The top animation clip shows the first week being created, the second clip shows the second & third weeks as well as the first week. The pattern of the roster is repeatable and can be repeated ad infinitum if required.

Please try to follow the clips and watch the numbers being generated by the program at the same time, an explanation of the layout is at the bottom of this page.

The method of including holidays & sickness rates and a host of other problems is not shown here, we use that in our training, so that it all becomes just as simple and easy.

Please contact Alec Jezewski for more details.

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At some point, you will be wondering what should be happening to the spare shifts, ie in the first week, employee 5 is only working 1 shift, surely that person isn't off, I hear you ask. No, we need some spare capacity to take care of holidays, sickness rates, and other duties. In this example there are 4 shifts/week unallocated, that is 208 per year If we assume that the staff are entitled to 20 days of holiday + 8 bank holidays per year, that comes to 112 days. If the staff are off sick 8 days per year, that is another 40 days, which leaves about 1 spare shift per week on average. The efficiency would be ~95% in that case, and if you could find an additional task to do 1 day per week, it would be higher still.

If your staff work a different number of hours/week, such as 44hrs or 36 hours, then the roster will look totally different, and even small differences such as working 39 hrs/week will produced noteable differences. Each roster needs to worked upon individually, so that whilst a single roster can incorporate staff working different hours, as in Full & Part time staff on one roster, each change of conditions will produce a different roster.
We can provide these rosters or train you to do it.

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More information about Visual Rota

Health & Shiftwork	Daily task scheduling	Training in Staff Rostering	specialist advice
user guides,help & video	records	holiday entitlements	pay rates
creating new schedules	shift pattern generator	changing to VR	hotel staffing
staffing costs	EC Worktime Directive	FAQ	Statistics & decisions
Managing Change.	annual hours	Whatif analysis?	staff & quality
short staffed	Downsizing	email alec@visualrota.co.uk	Theory
Consultancy	Large organizations	Total capacity flexibility	Examples
Business plans	Saving Money	Mergers/Acquisitions	More: info1, info2
3 Case Studies ->	New venture NMEC	Acquisition/expansion	Expanding services

Extract from the book Order form for the book Also available from Amazon, ISBN 9780955919800

How To Manage Your Shift Pattern Holidays and Absences The aim of this 234 page book is to provide you with the tools and techniques to make a shift pattern run smoothly. The main objective of any shift pattern is to ensure you have the right people with the correct skills when and where you want them. The major issues, which are going to prevent you from achieving this objective, are staff holidays and absences. Therefore the two key topics of this book are how to organise staff holidays and staff absences so that they do not effect the operation. In this eye-opening book CDT shows us how to effectively manage holidays, absences and create a shift pattern that actually manages itself. Key topics covered in this book include: · Calculating How Many Staff You Need · Different Types of Shift Patterns · Holiday Management · Holidays Included Shift Patterns · Holidays Excluded Shift Patterns · Shift Cover Arrangements · Banked Hours · Fatigue and Shift Work · Incorporate Training into your Shift Pattern · Terms and Conditions of Employment · Implementing a New Shift Pattern

Tel: +44 01636 816466 Fax: +44 01636 816882 E-mail Alec Jezewski

Contact: Alec Jezewski CDT (C-Desk Technology) http://www.visualrota.co.uk

The Old Vicarage, Station Road, Rolleston, Nottinghamshire, Great Britian, NG23 5SE

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